Job Description
FACILITIES COORDINATOR
Reporting to the Fleet and Facilities Manager, the Facilities Coordinator is responsible for overseeing the effective management, maintenance, and upkeep of the University’s buildings, grounds, and infrastructure. This includes planning and coordinating repairs, supervising waste management, ensuring compliance with environmental regulations, and managing outsourced service providers. The role requires strong leadership, technical expertise, and excellent organizational skills to ensure a safe, clean, and efficient campus environment.

Duties and Responsibilities
Duties and Responsibilities:

Maintenance Planning and Coordination: Develop and implement annual maintenance plans for buildings, infrastructure, and landscaping.
Repairs and Service Management: Oversee repairs, liaise with external service providers, and ensure that maintenance work is completed to a high standard.
Compliance and Policy Adherence: Ensure adherence to facility policies, health and safety regulations, and environmental guidelines (including EMA compliance).
Grounds and Landscaping Management: Develop landscaping maintenance schedules, manage peak and non-peak workforce requirements, and ensure optimal upkeep of gardens.
Workforce and Resource Allocation: Assign work to teams, monitor progress, and ensure timely completion of tasks.
Waste Management and Environmental Sustainability: Supervise solid and liquid waste disposal in line with regulatory standards, implementing environmentally friendly waste management strategies.
Budget and Cost Control: Ensure efficient use of resources, monitor expenditures, and identify cost-saving opportunities.
Reporting and Data Management: Compile and submit detailed monthly facility reports, highlighting key metrics, completed work, and future planning needs.


Qualifications and Experience
Desired Attributes: EDUCATION AND QUALIFICATIONS

Bachelor’s Degree in Civil Engineering, Facilities Management, or a related field
Class 4 Driver’s License (Class 2 is an added advantage)
Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
Experience with facility management systems and software
Certifications in Facilities or Property Management
EXPERIENCE AND KNOWLEDGE
Minimum of 5 years of proven experience in a similar role
Experience in team leadership and supervision
Hands-on experience in building maintenance, grounds keeping, and waste management
Knowledge of local building regulations, health and safety standards, and Environmental Management Agency (EMA) guidelines
Knowledge of insurance claim processing, requirements and guidelines.
Experience in budget preparation and cost control for facility operations
Strong problem-solving abilities and capacity to make decisions under pressure
Exceptional organizational, communication, and interpersonal skills
Ability to prioritize and manage multiple tasks in a fast-paced environment
Strong problem-solving skills with the ability to make decisions under pressure
Ability to prioritize and manage multiple tasks within tight deadlines
Commitment to upholding the University’s core values: God fearing, integrity, diversity, professionalism and Ubuntu.
SKILLS AND PERSONAL REQUIREMENTS
Strong organizational and time management skills
Excellent written and verbal communication skills
Ability to work independently with minimal supervision
Attention to detail and commitment to high-quality service standards
Adaptability and flexibility to respond to changing facility needs
Team-oriented mindset with strong interpersonal skills
Flexibility to work outside normal office hours when required