Job Description
FLEET AND FACILITIES MANAGER
Reporting to the Registrar, the main purpose of the job is to ensure the development, implementation and management of fleet and facilities operations, and that services are functional to meet all transport, accommodation and operational needs of the University. In addition, the Fleet and Facilities Manager is responsible for overseeing the unit’s fiscal budget and managing a team of staff to ensure timeous products and service delivery to the stakeholders.

Duties and Responsibilities
Duties and Responsibilities:

Responsible for general maintenance of University infrastructure – water supply, waste disposal, access roads, buildings and fleet.
Identifying and mitigating bottlenecks in fleet operations.
Analyzing fleet data to ensure optimal business performance.
Ensuring cost effective fleet and facilities operations.
Ensuring compliance with design, policy, regulations and user requirements.
Formulating and managing the fleet and facilities budgets and controlling actual expenditure in line with the fleet and facilities budgets.
Developing a fleet master plan, including the repair, maintenance and replacement of all fleet and equipment.
Developing a fleet and facilities master plan in line with the university strategic plan, including facilities management programs, maintenance and repairs, renovation, contract services administration and energy management.
Coordinating all infrastructural projects and ensuring that all work is completed timeously and on budget.
Managing human resources in the unit, amongst others, recruitment and selection, staff development and performance management in liaison with the Human Resources Department.
Overseeing the bulk purchases of materials and spares for University buildings and infrastructure according to the Procurement Policy.
Establishing and implementing emergency and safety policies and procedures for building operations and usage.
Ensuring that the university complies with the approved masterplan, engineering designs and construction development of the University.
Liaising with external partners and stakeholders, organizations and experts on issues related to the physical development of the University.
Advising management on engineering and technical as well as changes in the broader legislation that impacts on infrastructure management and fleet operations.
Serving in University committees as guided by the Standard Operating Procedures.


Qualifications and Experience
Desired Attributes: EDUCATION AND QUALIFICATIONS

Degree in Civil and Water Engineering, Mechatronics, Electrical, Architecture, Quantity Surveying, Facilities Management, Real Estate Administration.
Diploma in Project Management is an added advantage.
Possession of a Master’s degree in Degree in Civil and Water Engineering, Mechatronics, Electrical, Architecture, Quantity Surveying, Facilities Management, Real Estate Administration is a further added advantage.
A recognized people management qualification.
EXPERIENCE AND KNOWLEDGE
A minimum of five (5) years of experience in water, waste disposal, roads, and building maintenance and construction, including at least two years as a manager, exhibiting an exceptional capacity to operate efficiently with minimal supervision.
A clean Class 1, 2 or 4 Driver’s Licence.
Registered with, and or a member of a relevant professional body as reflected in supporting documentation.
Proficiency in the full suite of Microsoft Office applications including Word, Excel, PowerPoint etc.
Exceptional organizational, communication, and interpersonal skills.
Ability to work independently and handle multiple priorities under tight deadlines.
Strong attention to detail and problem-solving abilities.
Demonstrated experience in leading multi-disciplinary fleet and facilities teams.
Impeccable understanding of the operational, legal and financial aspects of fleet and facilities transactions.
Sensitivity and commitment to high standards of service provision and accountability.
Fidelity to standard operational procedures.
Commitment to upholding the values of excellence, God fearing, integrity, diversity, professionalism and Ubuntu.
SKILLS AND PERSONAL REQUIREMENTS
Strong verbal and written communication skills.
Well-developed leadership skills to coordinate, supervise and report to people across multiple levels.
Strong people management skills
Flexible and able to adapt to change.
Strong time management skills.
A good listener who is open to new ideas and constructive feedback.
Ability to multi-task to ensure that the sphere of operation is running smoothly.
Ability to make appropriate timeous decisions.
Ability to work under pressure and mostly outside normal working hours.
Effective people skills.